Information about media accreditation, operation of the InternationalMediaCenter
and other facilities for media.
MEDIA NOTICE
FOR 43rd ASEAN MINISTERIAL
MEETING/POST MINISTERIAL CONFERENCES/17th ASEAN REGIONAL FORUM
Hanoi, Vietnam, 19th-23rd July 2010
Ref: information about media accreditation, operation of the InternationalMediaCenter
and other facilities for media
The 43rd
ASEAN Ministerial Meeting, Post Ministerial Conferences, the 17th ASEAN
Regional Forum and related meetings will be held from 19th to 23rd July, 2010
in Hanoi, Vietnam.
1. Media Registration:
Foreign journalists who wish to
cover the 43rd AMM/PMC/17th ARF can register online at
http://register.asean2010.vn. Foreign journalists can also download the Media
Registration Form (ANNEX 1) and send the filled form to the Press and
Information Department, Ministry of Foreign Affairs.
Foreign media representatives
are requested to fill in the Media Equipment List (ANNEX 2) and send the List
to the Press and Information Department, Ministry of Foreign Affairs, ahead of
their arrival to Vietnam.
Registration closing date: July 10th, 2010.
For more information about the
registration process, please contact:
Press and Information Department
Ministry of Foreign Affairs
No. 7 Chu Van An Str., Hanoi, Vietnam
Tel: (84-4) 3799 3451 / 3845
5401;
Fax: (84-4) 3823 4137;
E-mail:
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2. Press Cards:
Press ID cards will be issued
to accredited journalists. The press ID cards will allow media representatives
to get access to the International Media Centre (IMC). Access to some specific
events is subject to press pools (guidance for pools will be issued later).
Press ID cards will be
available for pick-up at the Press and Information Department from July 10th
and at the IMC from July 16th.
While carrying out their
professional activities, media representatives are requested to display clearly
their press ID cards at all times. At press pool venues, press pool cards must
be displayed.
Contact persons: Press and Information Department
Ms.
Nguyen To Lan Phuong
Mobile:
0983 928 789
Mr.
Hoang Duc Nam
Mobile: 0932 354 286
3. International
Media Centre (IMC)
3.1.
General Information
Venue: The IMC of the 43rd AMM/PMC/17th
ARF is on the 3rd floor (East Wing) of the National Convention
Center (NCC). The IMC accommodates and facilitates the media covering the Meeting
and related events.
Operation: The IMC will be operational from 8:00 am to 22:00 pm from 16th-23rd July 2010.
3.2.
IMC Facilities
3.2.1. Information Desk
The Information Desk provides registration
forms and delivers Press IDs and pool passes.
Information on media activities, facilities
and services and latest press releases will be available here. Media
representatives should check the Information Desk for updates regularly.
3.2.2. Common Working
Area and Main Press Briefing Room
The Area can accommodate around 200
journalists. It is equipped with internet accessible PCs, internet connections
for laptops, wifi, printers and photocopiers, telephones and fax machines (free
of charge for local calls). Regular press briefings about the Meeting and
related events are held in this area.
3.2.3. Small Press Briefing
Room
Apart from the Main Press Briefing Room,
there is another 50-seat briefing room. The small briefing room is provided on
the "first come, first served" basis. Reservation to use the small briefing
room must be made at the Information Desk.
Please refer to ANNEX 3 for Press Briefing Room
Reservation Form.
3.2.4. Dining room
Free lunch is provided at the IMC. Lunch coupons
are provided at the Information Desk.
3.3.
Services provided in IMC
3.3.1. Media booth:
Media booths are
available for rent at the IMC and provided on the “first come, first served”
basis. Media booths are used as individual working space for member countries
or media agencies if needed.
Each
media booth is 9 square meters (3m x3m) large and equipped with two (02) tables
(size: 1.6 m x 0.8 m x 0.75 m), four (04) chairs, one (01) fax machine, one (01)
telephone, two 220V 10A power circuits, two Internet connections and one TV
monitor.
Contact person: Ms Tran Le Thuy
Mobile: +84-904003318
Tel: +84-8041178
Fax: +84-8041132
Email:
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Please
refer to ANNEX 4 for Individual Media Booth Order Form.
Rate:
750 USD/ a booth (not including a 10% service charge).
Reservation
closing date: June 30th 2010.
Deposit:
50% of the contract value. Customers must pay the deposit before 10th July 2010.
3.3.2. Broadcasting Services
Vietnam
Television (VTV) is the Host Broadcaster of the Summit. VTV will provide client broadcasters
with international quality television coverage of key events along with some other
television services.
HB signals
(International Signal) in analog format and VandA circuits will be provided by
the Host Broadcaster to individual client booths upon request.
Contact person: Mr. Vu Cao Cuong
International
Cooperation Department,
Mobile: +84-912 424 508
Email:
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,
Rate
card: to be announced.
3.3.3. Photo services
Vietnam
News Agency (VNA) is the Host Photographer. It will provide photo coverage of
the 43rd AMM/PMC/17th ARF and related meetings. Photos
can be downloaded free of charge from ASEAN 2010 websites at http://asean2010.vn/.
Contact
person: Ms. Pham Thi Huong
Mobile: +84-936163233
Tel: +84-4- 39429718
Rate
card:
Photo 12x18:10 USD per photo
Photo file:10 USD per photo
3.3.4.
Uplink Service:
The
uplink services will be provided by Vietnam’s Telecommunication
International (VTI).
Due to limited space and security reasons,
media coverage is to be arranged through pools. Pool cards will be given to
photographers and cameramen. 02 pools would be allocated to each member
country. Hanoi-based foreign correspondents will share two (02) pools (one for
cameramen and one for photographers).
In addition to the Meeting’s coverage, if
media agencies wish to carry out other press activities or site trips outside Hanoi, such requests
should be specified in advance in the accreditation application form (Media
Registration Form) or in another request form available at the IMC. These
additional press activities are to be carried out under the guidance of
Vietnamese press officers assigned by the ForeignPressCenter, Ministry of
Foreign Affairs.
Media shuttle services operate daily to and
from the IMC and delegate hotels.
Vehicle pass: Only vehicles with vehicle
passes are allowed to enter the venues. Media in need of vehicle passes are required
to fill in the registration form and send to the Press and
Information Department, Ministry of Foreign Affairs.
Please refer to ANNEX 5 for Vehicle Pass Registration
Form.
For vehicle rent, please contact:
Rent car Agency V-75,
Ministry of Foreign Affairs
Address: 231 Le Duan Str., Hai Ba Trung, Hanoi
Tel: +84-4-39424124
Fax: +84-4-38220068
Please refer ANNEX 6 for Vehicle Rental Order Form.
6. Accommodation
(suggested hotels):
Horison Hotel*****
Address: 40 Cat Linh Str., Ba Dinh, Hanoi
Tel: +84-4-3733 0808; Fax: +84-4-3733 0888.
Email:
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Moevenpick Hotel*****
Address: 83A Ly Thuong Kiet Str., Hoan Kiem, Hanoi
Tel: +84-4-38222800; Fax: +84-4-38222822
Email:
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Silk Path Hotel****
Address: 195 - 199 Hang Bong, Hoan Kiem, Hanoi
Tel:+84-4- 32665555;
Fax:+84-4-39381288 /9
Email:
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